Denbighshire Record Office
Colwyn Bay and Colwyn Urban District Council Records
Reference code(s): GB 0209 UDD/A
Title: Colwyn Bay and Colwyn Urban District Council Records
Short title: Colwyn Bay and Colwyn Urban District Council records
Dates of creation: 1775-1972 (accumulated 1894-1972)
Level of description: Fonds
Extent and medium: 3.173 cubic metres (167 boxes)
Name of creator(s): Colwyn Bay and Colwyn Urban District Council; Colwyn Bay Urban District Council; Colwyn Bay Gas Company; Colwyn Bay Borough Council
Administrative and biographical history: Colwyn Bay and Colwyn Urban District Council (UDC), Denbighshire, was established under the provisions of the Local Government Act 1894 and administered the towns of Colwyn Bay and Old Colwyn. The Council consisted of councillors and a chairman, elected for three years. UDCs originally took over responsibility for local sanitation from the local sanitary authorities and their responsibilities included sanitary services, sewerage, refuse collection, housing, streets, cemeteries (in this case Bronynant Cemetery), libraries, parks, controls on buildings such as petrol stations, and licensing of public entertainments. UDCs were administered by a number of committees and by appointed officers including a Clerk, Treasurer, Medical Officer of Health, Surveyor, Rating Officer and Sanitary Inspector. In 1923, the parish of Llysfaen was added to the urban district. The district was renamed Colwyn Bay urban district in 1926. Colwyn Bay UDC was superseded by Colwyn Bay Borough Council in 1934. Colwyn Bay Gas Company was formed in 1883 and supplied street lighting. It was purchased by the UDC in 1901.
Scope and content: Records of Colwyn Bay and Colwyn Urban District Council and related bodies comprising Clerk's records, 1894-1937, including minutes, 1896-1934, correspondence, 1894-1933, declarations of acceptance of office, 1895-1934, photographs and drawings, 1899-1927, papers relating to the proposed incorporation of the town, 1926-1934, notices of internment for Bronynant Cemetery, 1903-1934, and reports to charity trustees, 1891-1937; Treasurers' records, 1895-1939, including financial statements, 1897-1914, ledgers, 1895-1939, accounts, 1910-1932, and registers, 1899-1931; Rating Officers' general rate books, 1904-1931, and returns of rateable properties, 1928; Housing Officers' registers, 1925-1938; maps and plans, 1888-1933, and building control registers, 1899-1967; Medical Officers of Health and Chief Sanitary Inspectors' annual reports, 1926-1972; deeds relating to properties in Eirias, Colwyn Bay, 1775-1920; tenancy agreements and bonds, 1898-1940; correspondence of Colwyn Bay Gas Co. and Council Gas Department, 1883-1907; engineers' undertakings and agreements relating to water, gas and sewerage, 1890-1912; and prospectuses for sports clubs, 1914-1920.
ACCESS AND USE
System of arrangement: Arranged into the following: Clerk; Treasurer; Rating Officer; Housing Officer; Surveyor; Medical Officer of Health, etc.; Solicitor; Gas Manager and Engineer; miscellaneous; Librarian; and miscellaneous (non-district council).
Conditions governing access: Access to some documents within this collection may be restricted due to Data Protection legislation. Please contact Denbighshire Record Office for further information.
Conditions governing reproduction: Usual copyright regulations apply
Finding aids: A hard copy of the catalogue is available at Denbighshire Record Office.
Appraisal, destruction and scheduling information: All records have been retained
Accruals: Accruals are not expected
Immediate source of acquisition: Deposited by the Chief Executive, Colwyn Borough Council, Civic Centre, Colwyn Bay, 1982, 1988; and O. Morris, Esq., Chief Executive, Colwyn Borough Council, Civic Centre, Colwyn bay per Mr D. Harnaman, 1986.
Related units of description: The main Colwyn Bay Borough Council records are Denbighshire Record Office, BD/D. Further Colwyn Bay Gas Company records are Denbighshire Record Office, DD/DM/24.
Note: Title supplied from contents of fonds. Records after 1934 mainly relate to Colwyn Bay Borough Council.
Archivist's note: Compiled by Rhys Jones for the ANW project. The following sources were used in the compilation of this description: Denbighshire Record Office, Colwyn Bay and Colwyn Urban District Council catalogue; Jackson, W. Eric, The Structure of Local Government in England and Wales (London: Longmans, 1949); Hey, David, Oxford Dictionary of Local and Family History (Oxford, 1997).
Rules or conventions: This description follows ANW guidelines based on ISAD(G) second edition, AACR2, and LCSH
Date(s) of description: March 2004