Denbighshire Record Office
Ruthin Borough Council Records
Reference code(s): GB 0209 BD/B
Title: Ruthin Borough Council Records
Short title: Ruthin Borough Council records
Dates of creation: 1541-1974 (mainly 1642-1974)
Level of description: Fonds
Extent and medium: 2.394 cubic metres (126 boxes)
Name of creator(s): Ruthin Borough Council
Administrative and biographical history: The town of Ruthin, Denbighshire, stands on the river Clwyd. The Borough of Ruthin was granted a Charter of Incorporation by Edward I, c. 1281. The Lordship of Ruthin was granted by him to Reginald de Grey, Lord Grey de Ruthyn, who completed work on Ruthin Castle in 1284. Henry VII made Ruthin a free Borough. The Borough was originally governed by 2 Aldermen and 16 Common Councilmen. The Aldermen were appointed by the Steward of the Lordship of Ruthin at an annual Michaelmas Court. The Aldermen chose the 16 Councillors who then elected Sergeants, Constables and other officials. Following the Municipal Corporations Act 1835 the old Corporation was replaced by a Council comprising a Mayor, four Aldermen and 12 Councillors, elected by the Burgesses. Four of the Councillors retired every year. In 1894, the Borough was given additional responsibilities, including water supply and drainage. In 1974, the Borough was abolished and became part of Glyndwr District Council, Clwyd. T. J. Roberts (fl. 1871-1927) was Mayor of Ruthin and an Honorary Freeman of the Borough. Ruthin Water Co. was active from 1868 and was taken over by the Borough.
Scope and content: Records of Ruthin Borough Council, 1541-1974, including Council minutes, 1642-1974; various committee and draft minutes, 1836-1961; correspondence and other papers of the Town Clerk and his deputy, 1908-1940; abstracts of accounts, 1895-1973; Treasurers' ledgers, accounts and papers, 1922-1974; rate books and valuation lists, 1927-1974; Medical Officers' reports, 1905-1965, and tuberculosis registers and returns, 1912-56; housing registers, accounts and papers, 1910-1966; Ruthin Water Co. and borough water supply accounts, rentals and papers, 1868-1955; records concerning electricity supply, 1913-1948; invoices, 1914-1952; bye-laws, 1907-1965; press cuttings, 1930-1973; photographs, [c. 1900]-1917; plans, , 1931-1953; charity papers, 1869-1913; electoral papers, 1898-1938; letter patent appointing warden of Ruthin, 1541; deeds for properties in Denbighshire, 1616-1726; correspondence and papers of T. J. Roberts relating to gas and water supply, schools, bus and railway service, fire brigade and other local matters, 1871-1927. See also System of Arrangement field.
ACCESS AND USE
System of arrangement: Arranged into the following groups by deposit and type: minute books; magistrates' minute books; watch committee minute book; draft minute books; Local Board minute book; committee minute books; agendas, minutes and reports; index to minute books; registers of Councillors' declarations of acceptance of office; register of sworn Councillors; register of Councillors' attendance; Town Clerk's correspondence (incoming); Town Clerk's correspondence (outgoing); Deputy Town Clerk's correspondence (incoming); correspondence and other papers of Town Clerk; abstracts of accounts; Treasurers' account books; cash books; cash account books; general cash book; ledgers; purchase ledger; petty cash book; financial statements; auditors' reports on accounts; correspondence relating to audit; income and expenditure sheets; Town Clerk's financial reports; rating; valuation; health; housing; water; electricity; invoices; loans; miscellaneous; papers of T. J. Roberts of Ruthin; plans; poster and correspondence; and ledgers.
Conditions governing access: Access to some documents within this collection may be restricted due to Data Protection legislation. Please contact Denbighshire Record Office for further information.
Conditions governing reproduction: Usual copyright regulations apply
Finding aids: A hard copy of the catalogue is available at Denbighshire Record Office.
Appraisal, destruction and scheduling information: All records have been retained
Accruals: Accruals are not expected
Immediate source of acquisition: Deposited by Ruthin Borough Council, 1973; Glyndwr District Council, 1974, 1984, 1994; the Clerk to Glyndwr District Council, Council Offices, Ruthin, 1974; Mr B. W. Williams, Technical Services Department, Glyndwr District Council, 1981; and A. Williams, Finance Section, Directorate of Central Services, Denbighshire County Council, Ruthin, 1996.
Note: Title supplied from contents of fonds. The archive contains some earlier records pre-dating the Borough Council.
Archivist's note: Compiled by Rhys Jones for the ANW project. The following source was used in the compilation of this description: Denbighshire Record Office, Ruthin Borough Council catalogue; Jones, Lewis, Rhuddenfab's hand-book to Ruthin in the Vale of Clwyd (Ruthin, 1916); Roberts, T. J., Ruthin: the Official Guide, 4th edition (Cheltenham, [1937?]); Ruthin, Clwyd, town guide (Gloucester, ); Guide to collections held at the Denbighshire Record Office (www.denbighshire.gov.uk/www/dccportal.nsf), viewed 24 March 2004.
Rules or conventions: This description follows ANW guidelines based on ISAD(G) second edition, AACR2, and LCSH
Date(s) of description: March 2004